Your responsibilities will include, but are not limited to:

Admin tasks (60%)

• Perform office opening/closing duties and welcome visitors.
• Ensure meeting rooms are clean and equipment (lights, AC) is ready for use.
• Monitor and order office supplies, stationery, drinking water, and daily dinner.
• Manage incoming and outgoing domestic and international mail and shipments.
• Contact and coordinate with vendors for office maintenance and equipment repairs.
• Update asset management systems for new hires, departures, and handovers.
• Issue, retrieve, and track staff/guest access cards and account keys.

HR tasks (40%)

• Prepare workstations, equipment, and welcome kits for the onboarding process.
• Execute the offboarding process, including equipment retrieval and clearance forms.
• Assist employees with health insurance (PTI) claim procedures and inquiries.
• Book flights and hotels, and assist with visa processing for business trips.
• Support the planning and execution of company events, meetings, and training.
• Maintain and update the company’s Organizational Chart.
• Collect invoices, track expenses, and prepare monthly claim reports.
• Draft, print, and archive contracts, quotations, and administrative documents.
• Perform other ad-hoc tasks as assigned by the Human Resources Manager.

Here at STYL Solutions, we encourage our employees to take initiative, propose ideas, and provide them with the opportunity to dive into multiple projects. We are looking for candidates who possess the following:

• University/College degree with at least 1 year of experience in Office Admin, Reception, or HR Assistant roles.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic English communication.
• Proven ability to multitask, prioritize deadlines, and handle diverse ad-hoc tasks efficiently.
• Meticulous attention to detail with a high sense of honesty and responsibility.
• Service-oriented mindset with a professional, friendly, and proactive demeanor.
• Highly reliable and punctual to ensure smooth daily office operations.
• Ability to work independently, self-motivated, and eager to learn new skills.
• Available to start working immediately.